The goal of our paperless office solution is to increase your efficiency and decrease your costs and reduce your liability.
PAPERLESS OFFICE SOLUTIONS
The name of the game is efficiency! Printing, getting signatures, creating files and filing all take time…. Not to mention space and money. Never is the saying, “time is money” more true than during Tax Season.
The goal of our paperless office solution is to increase your efficiency, decrease your costs and reduce your liability.
A truly paperless office requires 3 elements. The ability to electronically capture signatures, store documents and deliver documents to clients. In other words – SCAN – SIGN – SEND.
Each of our software solutions come equipped with it’s own flavor of our paperless solution!
Scan – You can scan, import or snap the images directly into the clients file. What we are really describing here is a secure document management system!
As you can see from the image, we wanted to give you options as to what is the most efficient/easiest method of scanning.
You can use the Motorola DS6707 and take pictures or scan the files directly from your scanner or if somebody was to send you an email with an attachment, just download it and select a file.
Sign – Using one of the supported models from Topaz, simply plug in the pad, select something that needs a signature (bank app, 8879 etc.) and have your client scribble on the pad. Your signature is already in the system tied to your preparer login, So…just save their masterpiece and anytime you go to print that doc… its signed!
Send – If emailing your clients an encrypted, signed version of their tax return currently takes you more than 30 seconds…. “Houston, We have a problem”. In our system simply click an Icon, attach any scanned docs or their tax return and click send. By default the system will encrypt the file and use the last four of their ssn as the passkey. And just like that… DONE, DONE on to the next one!
Almost exactly the same functionality as the desktop paperless office with a little different look and feel.
Scan – Being that this is a 100% web based platform, all the documents are stored on our servers. So in the event your office experiences theft, flood or fire, all your documents are securely and safely tucked away in with nothing to fear. This platform does not work with the Motorola DS-6707 but… if you are working from a tablet or smartphone you can actually take a picture and upload from your picture library or browse and just drop them.
Send – Email your clients their return securely and quickly with 2 clicks.
SCHEDULE A DEMO
LEARN MORE ABOUT THE ADVANTAGES OF BEING A TAX PROCESSORS MEMBER
Make an appointment with one of our support staff and get a free software demonstration.